Reclaim.ai Review | Podcastbricks

Reclaim.ai is an intelligent calendar assistant designed to optimize your schedule by integrating with your existing calendars, such as Google Calendar and Outlook. Founded in 2019 by Henry Shapiro and Patrick Lightbody, Reclaim.ai aims to alleviate the stress of manual scheduling by using AI to automatically block time for tasks, meetings, habits, and breaks. Unlike traditional calendar apps, Reclaim.ai acts as a scheduling layer that works in the background, ensuring your time aligns with your priorities and preferences.

The tool is particularly popular among busy professionals and teams who struggle with overbooked schedules, endless meetings, and the challenge of carving out time for deep work or personal life. Reclaim.ai is now part of Dropbox, a move that has expanded its reach and resources, and it’s used by over 15,000 companies worldwide.

Key Features of Reclaim.ai

Reclaim.ai offers a robust set of features designed to streamline time management and boost productivity. Here’s a detailed look at its standout capabilities:

1. AI-Powered Smart Scheduling

Reclaim.ai’s core strength lies in its AI-driven scheduling. The tool analyzes your calendar, preferences, and priorities to automatically find the best times for tasks, meetings, and habits. For example, if you have a critical task due soon, Reclaim.ai will prioritize it and even reschedule lower-priority events to accommodate it. This adaptive scheduling ensures your calendar remains flexible yet optimized for productivity.

2. Habits (Flexible Recurring Tasks)

Habits are a unique feature that allows you to schedule recurring activities, such as lunch breaks, workouts, or focus time, with customizable priority levels (critical, high, medium, or low). Reclaim.ai fits these habits into your calendar based on availability and priority, automatically rescheduling them if they’re overbooked by higher-priority events. This feature is ideal for maintaining work-life balance, especially for those who often skip personal time due to work demands.

3. Focus Time

Reclaim.ai’s Focus Time feature blocks off uninterrupted periods for deep work, preventing meetings or other tasks from encroaching on your productivity. You can set rules to defend this time, ensuring you have space to tackle high-priority projects without distractions. This is particularly valuable for professionals who need to balance collaborative meetings with individual work.

4. Task Management and Integrations

While Reclaim.ai isn’t a full-fledged project management tool, it integrates seamlessly with popular platforms like Asana, Jira, ClickUp, Todoist, and Google Tasks. Tasks from these tools are pulled into Reclaim.ai, where you can assign priorities and deadlines. The AI then schedules these tasks into your calendar, ensuring you have dedicated time to complete them. However, task management is basic, lacking features like task dependencies or team collaboration.

5. Smart 1:1 and Meeting Scheduling

Coordinating meetings can be a time-consuming hassle, but Reclaim.ai simplifies the process with smart 1:1 scheduling and shareable booking links. The tool analyzes participants’ calendars to find optimal meeting times and allows you to share availability links that reflect your preferences, similar to Calendly. This feature is especially useful for internal team meetings or client bookings.

6. Calendar Sync and Multi-Calendar Support

Reclaim.ai syncs with multiple calendars (e.g., work, personal, family) to provide a unified view of your schedule. It can also synchronize events across calendars, ensuring that booking a meeting on one calendar reflects availability on others. This is a game-changer for contractors or professionals managing multiple roles.

7. Slack Status Sync and Meeting Buffers

Reclaim.ai enhances productivity by syncing your Slack status with your calendar, automatically setting “Do Not Disturb” during focus time or meetings. Additionally, it can add buffers between meetings to prevent back-to-back scheduling, giving you time to prepare or decompress.

8. Analytics and Productivity Insights

Reclaim.ai provides metrics on how you spend your time across meetings, tasks, and personal commitments. These insights help you identify patterns, optimize your schedule, and improve work-life balance. For teams, it offers productivity and capacity planning tools to enhance efficiency.

Pricing and Plans

Reclaim.ai offers a tiered pricing structure, including a free forever plan and paid options for individuals and teams. Here’s a breakdown based on the latest information:

Free Plan: Ideal for individuals with basic needs, this plan supports one calendar, up to three habits, and limited time-blocking features. Task and project management integrations are not available, and scheduling links are restricted.
Pro Plan: Priced at approximately $7.80/month, this plan offers unlimited habits, custom hour settings, task integrations, and advanced scheduling features. It’s suitable for professionals seeking robust time management.
Teams Plan: At around $11.40/user/month, this plan includes team-focused features like shared scheduling links, team analytics, and capacity planning. It’s designed for organizations looking to optimize group productivity.

Reclaim.ai’s pricing is competitive compared to alternatives like Motion ($35/month) or Clockwise, making it an affordable option for small to medium-sized businesses and individuals. A 20% discount is available for the first year using certain affiliate links or promo codes like “DROPBOX.”

Pros of Reclaim.ai

Reclaim.ai has garnered positive reviews for its innovative approach to time management. Here are its key strengths:

Intuitive and User-Friendly: The platform is easy to set up and navigate, with a minimal learning curve. Drag-and-drop functionality and a clean interface make scheduling seamless.
Effective Time Blocking: Reclaim.ai excels at protecting focus time and personal habits, helping users maintain boundaries and reduce meeting fatigue.
Seamless Integrations: Integration with Google Calendar, Outlook, Slack, and project management tools ensures Reclaim.ai fits into existing workflows.
Affordable Pricing: The free plan is feature-rich, and paid plans are significantly cheaper than competitors like Motion.
Responsive Support: Users praise Reclaim.ai’s support team, which typically responds within an hour via email, live chat, or phone during business hours. A comprehensive knowledge base and community forum are also available.
Work-Life Balance: By prioritizing habits and personal time, Reclaim.ai helps users achieve a healthier balance between work and life.

Cons of Reclaim.ai

Despite its strengths, Reclaim.ai has some limitations that may affect its suitability for certain users:

Limited Task Management: Reclaim.ai’s task management is basic, lacking features like task dependencies or robust collaboration tools. It’s not a replacement for dedicated project management software.
No Mobile App: As of 2025, Reclaim.ai is primarily a web-based tool with no dedicated mobile app, which can be inconvenient for users who manage schedules on the go. While the web app is mobile-friendly, some users find it less intuitive than a native app.
Learning Curve for Advanced Features: While basic setup is straightforward, mastering advanced features like prioritization and custom rules may require time and exploration.
Free Plan Restrictions: The free plan limits users to one calendar and three habits, which may not suffice for those with complex scheduling needs.
Occasional Sync Issues: Some users report clunky integration with Google Calendar or delays in syncing, though these issues are not widespread.
Privacy Concerns: Automating calendar access raises potential privacy concerns, though Reclaim.ai is SOC2 Type I certified and allows users to adjust settings for data control.

Who is Reclaim.ai For?

Reclaim.ai is best suited for:

Busy Professionals: Individuals in corporate roles or with packed schedules who need to protect focus time and streamline internal meetings.
Teams: Small to medium-sized teams looking to optimize group scheduling, reduce meeting conflicts, and improve productivity.
Remote Workers: Those balancing work and personal life, especially with multiple calendars, will benefit from Reclaim.ai’s sync and habit features.
Freelancers and Contractors: Professionals managing multiple clients or calendars can use Reclaim.ai to unify their schedules.

However, it may not be ideal for:

Solopreneurs or Small Businesses: Those needing robust project management or collaboration tools may find Reclaim.ai lacking and prefer alternatives like Motion.
Users Requiring Mobile Access: Without a dedicated mobile app, Reclaim.ai may frustrate users who rely on their phones for scheduling.
Simple Scheduling Needs: If your schedule is light or you prefer manual control, Reclaim.ai’s AI automation might feel unnecessary.

Reclaim.ai vs. Alternatives

To understand Reclaim.ai’s place in the market, let’s compare it to key competitors:

Reclaim.ai vs. Motion

Focus: Motion is a full-fledged project management and calendar app, while Reclaim.ai is a scheduling layer for existing calendars. Motion offers advanced task prioritization and collaboration, but it’s pricier ($35/month) and lacks Reclaim.ai’s habit feature.
Best For: Choose Motion for comprehensive project management; opt for Reclaim.ai for lightweight scheduling and habit tracking.

Reclaim.ai vs. Clockwise

Focus: Clockwise is another AI calendar assistant focused on team scheduling and minimizing disruptions. It’s similar to Reclaim.ai but lacks the robust habit feature and has a steeper learning curve.
Best For: Clockwise suits teams prioritizing flexible meeting scheduling; Reclaim.ai is better for individual time blocking.

Reclaim.ai vs. Sunsama

Focus: Sunsama is a daily planner that combines tasks and calendar events, offering a more visual interface but less AI automation than Reclaim.ai. It’s ideal for professionals who want a unified task and calendar view.
Best For: Sunsama is great for simple planning; Reclaim.ai excels at AI-driven scheduling.

User Feedback and Reception

Reclaim.ai has received largely positive feedback, with an average rating of 4.8/5 on G2.com (66 reviews) and 4.9/5 on Product Hunt (76 reviews). Users praise its ability to simplify time blocking, integrate with existing tools, and improve productivity. One user noted, “Reclaim has helped me set realistic goals and expectations, ensuring I get the most urgent stuff done.”

However, some users express frustration with the lack of a mobile app and occasional sync issues. Negative reviews also highlight the free plan’s limitations, with one Trustpilot reviewer accusing Reclaim.ai of “scammy SaaS tactics” for downgrading free features mid-year. Overall, the majority of users find Reclaim.ai a valuable tool for managing complex schedules.

Final Verdict: Is Reclaim.ai Worth It?

Reclaim.ai is a powerful and affordable AI scheduling assistant that excels at automating time management, protecting focus time, and fostering work-life balance. Its intuitive interface, robust integrations, and habit feature make it a standout choice for busy professionals and teams. While it falls short in advanced task management and lacks a mobile app, its strengths outweigh its weaknesses for those who need a smart calendar layer.

If you’re overwhelmed by meetings, struggle to find time for deep work, or juggle multiple calendars, Reclaim.ai is worth trying, especially with its feature-rich free plan. For project managers or teams needing comprehensive task collaboration, Motion or Sunsama may be better suited. Ultimately, Reclaim.ai’s ability to save time and reduce scheduling stress makes it a game-changer for many in 2025.